Payroll Specialist

The role

The Payroll Specialist will support accurate, timely US payroll for a growing, multi-state healthcare technology organization. Reporting to the Senior Payroll Manager, you will process multiple pay groups across biweekly and semimonthly cycles and partner closely with Finance, Benefits, and People to maintain reliable payroll operations and a positive employee experience. This role combines hands-on processing, payroll audits, tax support, and employee service. You will take ownership of recurring workflows, investigate discrepancies, and raise issues early enough to meet payroll deadlines. As the organization grows, you will help strengthen documentation, controls, reporting, and systems so payroll processes can scale with the business.

What we expect

• At least five years of hands-on US payroll processing experience, including multi-state payroll.
• Experience processing multiple pay groups and pay frequencies, including biweekly and semimonthly cycles.
• Working knowledge of federal and multi-state wage and hour, payroll tax, and pay practice requirements.
• Demonstrated accuracy and attention to detail, with the ability to prioritize competing tasks and meet firm payroll deadlines.
• Strong analytical and problem-solving skills, including the ability to investigate discrepancies, reconcile records, and document resolutions.
• Proven discretion when handling confidential compensation and employee information.
• Clear written and verbal communication with employees, managers, and cross-functional partners.
• Ability to work independently in a fully remote environment, take ownership of recurring responsibilities, and escalate risks promptly.
• Experience with Rippling.
• Experience supporting state and local payroll tax registrations and account setup.
• Healthcare or other multi-site workforce experience with a substantial hourly employee population.
• Experience supporting payroll through organizational growth, acquisitions, or system implementations.

What we offer

• Partner with Finance on payroll funding, general ledger mapping, journal entries, and payroll account reconciliation.
• Reconcile benefit deductions with Benefits and carrier invoices; investigate discrepancies, process corrections, and manage arrears.
• Partner with People to maintain employee data integrity and accurate onboarding, offboarding, job, and compensation changes.
• Support 401(k) contribution and loan processing, including funding and census reporting.
• Communicate payroll cutoffs, missing inputs, and unresolved exceptions to relevant partners so dependencies are addressed before deadlines.
• Competitive pay & equity*
• Fully remote
• Comprehensive health coverage: Medical, dental & vision
• Paid time off
• 401k plan + matching
• Paid parental leave
• Home office stipend